Policy ledger
Policies the captive writes for its parent and affiliates.
- Owner: the captive, administered by the manager
- Affiliate schedule, limits and retentions
- Premium allocated to each affiliate
Insurtech / Captive Insurance
Software for captive insurance firms and their managers
A captive manager runs a dozen captives from a dozen workbooks, and every fronting statement and loss run is keyed by hand. Agnotic Technologies builds one system for all of them, with ledgers that show which party owns each record and filings that come straight from those ledgers.
Ledgers
Policy, claims, loss fund
Fronting
Carrier and reinsurer flows
Domicile
Filings from the ledgers
Trusted by global innovators
Industry Overview
What is captive insurance software?
Captive insurance software is the system captive insurance firms and their managers use to run owner-controlled captives: policies issued to the parent and affiliates, claims on owner risks, loss funds, fronting and reinsurance ledgers, and the financial filings each domicile expects. Agnotic Technologies builds it so every record shows which party owns it.
Ledgers and owners
Which ledgers does a captive manager run, and who owns each?
A captive touches more parties than a normal insurer of its size. The system keeps one ledger per flow and tags every line with the party that owns the source record.
Fronting ledger
Where a licensed carrier issues the policy and cedes the risk to the captive.
- Owner: the fronting carrier issues, the captive assumes
- Ceded premium and fronting fee
- Collateral the carrier requires
Reinsurance ledger
Cover the captive buys above its own retention.
- Owner: the reinsurer under each contract
- Ceded premium by program year
- Recoverables billed and received
Claims ledger
Claims on owner risks, usually handled by a third-party administrator.
- Owner: the TPA handles, the captive pays
- Loss runs mapped to one claim model
- Reserves and payments by program year
Loss fund ledger
Cash held to pay claims inside the captive's retention.
- Owner: the captive funds it, the TPA draws on it
- Funding requests and replenishment
- Balance by program and year
Domicile filings
What the regulator in the captive's domicile expects each year.
- Owner: the captive, filed through the manager
- Financial statements and actuarial work
- Premium tax returns
Industry Challenges
Where does captive administration break down?
Captive managers rarely lack expertise. They lack a system that holds many captives, many parties and many file formats in one place.
Each captive lives in its own workbook, so a change in method has to be made a dozen times.
Fronting carrier and reinsurer statements arrive as PDFs and are keyed into spreadsheets.
Every TPA sends loss runs in its own layout, and claims cannot be compared across captives.
The loss fund balance is known only after month-end, when a replenishment may already be late.
Domicile deadlines live in a calendar, not in the system that produces the numbers.
An owner asks for premium and losses by affiliate, and the answer takes days of manual work.
Our Approach
How should a captive manager approach a system build?
We start from the manager's operating model, not from an insurer's policy system.
One model, many captives
Each captive is its own tenant with its domicile, program years, retentions and chart of accounts mapping, all on one data model.
One ledger per party flow
Policy, claims, loss fund, fronting and reinsurance ledgers stay separate, so each reconciles against the party that sends the statement.
Filings from the ledgers
Filing packs and board reports are built from closed ledger periods, never from a separate copy of the numbers.
Capabilities
What do we build for captive managers?
Captive insurance firms services that replace workbooks with one system. Generic insurer claims handling is covered on our insurance software page.
Multi-captive workspace
Every captive under management in one place, with permissions per captive, owner and service provider.
Program and policy administration
Programs, affiliate schedules, limits, retentions and premium for each policy year.
Fronting and reinsurance accounting
Ceded premium, fees, recoverables and statements reconciled per contract.
Loss fund management
Funding requests, TPA draws and replenishment alerts with balances by program year.
TPA loss run intake
Each TPA's file mapped to one claim model, with unmatched claims queued for review.
Affiliate premium allocation
Premium and losses allocated to affiliates by the rules the owner approves.
Domicile filing calendar and packs
Deadlines per captive and domicile, with the data pack for each filing assembled from closed periods.
Owner and board reporting
Board packs and owner views through a secure portal, scoped to each captive.
How It Works
What does the captive manager's reference architecture look like?
This is the architecture we start from. Each layer keeps the owning party on every record, from the incoming file to the filing output.
Sources
TPA loss runs and payment files, fronting carrier statements, reinsurer statements, and bank or custodian files for the loss fund.
01
1
Intake and mapping
Each file is mapped to a common premium, claim and cash model per captive, and anything that does not map waits in an exception queue.
02
2
Ledgers
Policy, claims, loss fund, fronting and reinsurance ledgers, with every line tagged by captive, program year and owning party.
03
3
Close and review
Month or quarter close by the manager, with read access for the actuary and the auditor on the same figures.
04
4
Outputs
Domicile filing packs, premium tax workpapers, board reports and affiliate allocations, all drawn from the closed period.
05
5
Engineering Stack
Systems and standards behind a captive platform
Chosen to fit the TPAs, carriers and reinsurers your captives already deal with.
Data exchange
ACORD reinsurance and large commercial XML and JSONCSV and Excel loss runsSFTP and partner APIsPDF statement extraction with review
Finance
General ledger exportBank and custodian feedsPeriod close workflowPremium tax workpapers
Data
PostgreSQLData warehousePer-captive tenancyReconciliation jobs
Platform and security
Role-based access per captiveAudit loggingEncryption in transit and at restCloud hosting
Measured Impact
What should a captive manager keep in view?
Measures we build into the manager's and owners' dashboards.
Loss fund
Balance against need
Cash held against expected payments inside the retention.
Recoverables
Open reinsurance
Amounts billed to reinsurers and not yet received.
Deadlines
Filing calendar
Upcoming domicile filings by captive, with the status of each pack.
Exceptions
Unmapped records
Loss run and statement lines that have not reached a ledger.
Use Cases
Where do captive managers start?
Common first releases, each replacing one workbook process.
01
Loss run consolidation
Every TPA file mapped into one claim model across captives.
02
Fronting reconciliation
Carrier statements matched to the captive's own ledger each quarter.
03
Filing calendar and packs
Domicile deadlines tied to the data that each filing needs.
04
Affiliate allocation
Premium and losses split across affiliates by approved rules.
05
Owner portal
Board packs and program results shared securely with owners.
06
Group captive reporting
Member-level results for association and group captives.
Integrations
Which parties does captive software exchange data with?
The service providers around a captive program.
Claims
Third-party administrators
Issued policies
Fronting carriers
Risk transfer
Reinsurers and brokers
Loss funds
Banks and custodians
Reserves
Actuaries
Financial statements
Auditors
Accounting
General ledger
Allocations
Owner finance teams
Compliance-First Development Services Backed by Global Standards
We build secure, scalable products designed for privacy, interoperability, and regulatory readiness from day one across every sector we serve.
General Data Protection Regulation
Implement lawful consent flows, data minimization, and secure processing for global data privacy.
Service Organization Control 2
Verified controls for security, availability, and confidentiality of enterprise data systems.
Information Security Management
Adhering to the international gold standard for managing information security risks.
Our Edge
Why Global Leaders Choose Us
We combine deep technical expertise with industry-specific knowledge to deliver solutions that aren't just functional, but transformational.
Enterprise-Grade Security
We implement rigorous security protocols and compliance standards (HIPAA, GDPR, SOC2) across all industrial solutions to protect sensitive data.
High-Performance Scaling
Our architectures are built to handle massive data loads and user bases, keeping performance steady whether you're serving ten or ten million.
Accelerated Time-to-Market
Using our suite of internal tools and proven frameworks, we cut setup work so your first release reaches users sooner.
Embedded AI Integration
Beyond simple wrappers, we build deep-learning integrations and predictive analytics directly into the core of your industry-specific workflows.
Engagement Model
How does a captive engagement work?
We start with one process across all your captives. Timing depends on scope; we agree a fixed first release on the scoping call.
01
Scoping call
Captives under management, domiciles, service providers and the first workbook to replace.
02
File and ledger mapping
Each TPA, carrier and reinsurer format mapped to the common model, with sample files from every party.
03
Fixed-scope first release
One flow, such as loss run intake or fronting reconciliation, live for every captive.
04
Add ledgers and outputs
Loss fund, reinsurance, filing packs and owner reporting on the same model.
05
Support
New captives, new providers and domicile changes under agreed change control.
Facts and sources
What do domicile regulators and standards bodies require?
Short facts we design around, each linked to its primary source. Vermont is shown as one domicile example.
Vermont DFR describes a pure captive, also called a single-parent captive, as one that insures only the risks of its parent and affiliated companies or controlled unaffiliated business.
Source: Vermont Department of Financial Regulation, Captive Formation and LicensingVermont DFR describes an agency captive as a reinsurance company controlled by an insurance agency or brokerage that, through a reinsurance agreement with a traditional insurer, receives a share of the premiums written and pays its share of claims.
Source: Vermont Department of Financial Regulation, Captive Formation and LicensingVermont domestic captives send their financial filings, including NAIC and Vermont filings, audited financial statements, actuarial filings, parent financials and reinsurer financials, to a dedicated DFR address as unsecured PDFs, and Excel files must not contain macros.
Source: Vermont Department of Financial Regulation, Captive Filing RequirementsVermont captive insurance premium tax is filed and paid annually, with the return and tax due on or before March 15 and no estimated payments, under 8 V.S.A. section 6014.
Source: Vermont Department of Financial Regulation, Captive Fees and Premium TaxesACORD publishes Global Reinsurance and Large Commercial standards in XML and JSON, covering claims, placing, and accounting and settlement.
Source: ACORD Data Standards
Voice of success
We don't just build products; we forge lasting partnerships. See how we've helped industry leaders transform their vision into technical reality.
“I can clearly see how Agnotic has a unique way of handling end-to-end development. They are always active on quick chat and provide support quickly.”
Aaron Phelan
Founder, Benchmark
“Agnotic combines deep technical expertise with strong domain knowledge. They understand the business context, anticipate challenges, and make collaboration smooth and effective.”
John Pasmore
Founder, Latimer
“Agnotic is the best technical team we evaluated. Their engineering excellence made our work dramatically easier and allowed us to stay focused on what matters most for maternal care outcomes. They took full ownership of the technical execution, and we are always happy to continue working together.”
Kim Smith
Founder, My Lauren
Related pages
Related insurance and finance services
This page covers the captive manager's own system. These pages cover the reporting and portals around it.
Insurance software for policy and claims administration
Claims handling and policy servicing for insurers of any size.
Risk and compliance reporting software
Regulatory reporting and control evidence in one place.
BFSI analytics dashboard software
Dashboards for loss funds, recoverables and program results.
Client portal software
Secure portals for owners and board members.
Insurtech software development
Our wider insurance practice for carriers, MGAs and startups.
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More Insurtech Solutions
Explore other production-grade engineering platforms we deliver across insurtech.
Cross-Industry Reach
The Same Engineering Patterns, Across Other Industries
The technical patterns behind this platform translate naturally into adjacent verticals.
Frequently Asked Questions
Yes. Each captive carries its own domicile, filing calendar and reporting rules, so captives in different domiciles share the data model but produce their own filing packs.
The fronting carrier's policy, ceded premium, fronting fee and any collateral it requires sit in their own ledger. Each carrier statement is reconciled against the captive's records, and differences are queued for the manager.
No. TPAs keep handling claims. The system takes in their loss runs and payment files, maps them to one model and funds their draws from the loss fund.
The number of captives and domiciles, how many TPAs, carriers and reinsurers send files, which ledgers are in scope and how much history must be migrated. We explain these drivers on the scoping call and agree a fixed first release.
Yes. A portal gives each member or owner a view scoped to their own programs and allocations, with board packs for the captive as a whole.
No. Agnotic Technologies is a software development services company. The system assembles the data for each filing; the manager, actuary and auditor prepare, review and sign what goes to the regulator.
A captive system serves the manager and the captive's ledgers. An employer that self-insures needs its own view over TPAs, retentions and excess recoveries, which we cover on the self-insured risk management page.
Industries