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Visit or delivery
Example: A courier, a meeting or a site survey with no hands-on work
Approach: Basic sign in, a short safety briefing and a host
Contractor Safety Management
Contractor safety management software, from prequalification to site sign-out
Insurance certificates sit in an inbox, inductions happen on paper at the gate and nobody is sure which contractors are on site right now. Agnotic Technologies builds contractor safety management software that checks every company and worker before work starts, runs the site induction at sign in and keeps a live list of who is on site.
PrequalificationInsurance and training checksInduction at sign inLive on-site list
Trusted by global innovators
What is contractor safety management software?
Contractor safety management software is the system a site uses to approve contractor companies, check each worker's insurance, training and induction before they start, record who is on site and tie their work to permits and incidents. Agnotic Technologies builds it around your own approval rules: companies submit documents through a portal, the software tracks expiry dates, workers complete the site induction when they sign in, and the gate or kiosk lets in only people whose checks have passed. Safety teams see a live list of contractors on site, and every check, induction result and sign-out is kept as a record for audits and investigations.
Before work starts
How do we check contractor insurance, training and induction before they start work?
Check the company first, then each worker, then the job, and let the software refuse sign in until every check has passed. These are the checks in the order the software runs them.
Prequalify the company
The contractor submits insurance certificates, safety policies and past safety performance through a portal for your team to approve.
Track expiry
Every certificate carries an expiry date, and the contractor is reminded before it lapses.
Register workers
Each worker is added with their trade certificates and licences, checked against the work they will do.
Induct
Workers complete the site induction before their first visit or at first sign in, and the result is recorded.
Sign in
At the gate or kiosk, the software confirms company approval, worker documents and induction, and links any permit for the job.
Sign out
Workers sign out, so the on-site list stays right for a muster or an emergency.
Induction at sign in
Can contractors watch the safety video and pass a short quiz when they sign in?
Yes. Agnotic Technologies builds the induction into the sign in flow: the worker watches your site safety video on a kiosk or their own phone, answers a short quiz on the points that matter, and is cleared to enter only after passing. The video, the questions and the pass mark are yours, and each result is stored with the worker's name, the date and the version of the induction they took.
A worker who fails can rewatch and retry, or be sent to a supervisor. When you change the video or the quiz, workers can be asked to repeat the induction on their next visit.
Gate rules
Which check runs at which point?
The rule table the sign in flow is built from. Your safety team decides which checks block entry and which only warn.
| Point | What the software checks | If the check fails |
|---|---|---|
| Company approval | Prequalification documents and approval status | No worker from that company can sign in |
| Insurance | Certificate on file and not expired | Company blocked from new sign ins until a valid certificate is uploaded |
| Worker documents | Trade licences and training certificates for the work booked | Worker blocked, or limited to work that needs no licence |
| Site induction | Passed on the current version of the induction | Worker sent to the induction before entry |
| Job and permit | An open job, and a permit where the work needs one | Sign in allowed only to the site office until the permit is issued |
| Host contact | A named host who knows the worker is arriving | Host notified and asked to confirm |
Every block and override is recorded with who made it and why.
Work risk
How does the type of work change the checks?
Higher-risk work gets more checks before sign in, set by your own rules instead of a single list for everyone.
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General work
Example: Cleaning, painting or installing equipment away from process areas
Approach: Company approval, insurance and the full site induction
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High-risk work
Example: Hot work, work at height or electrical work
Approach: Worker licences, a permit and a job briefing before sign in
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Process area or confined space
Example: Maintenance or turnaround work on or next to a hazardous process
Approach: Hazard briefing, permit, named host and entry and exit control
What do we build into contractor safety software?
Modules for your safety team, the contractor's office and the worker at the gate.
Contractor portal
Companies submit and update documents, workers and job details themselves.
Prequalification
Your approval questions, documents and review steps, with a decision for each company.
Document expiry
Insurance, licences and certificates tracked with reminders before they lapse.
Certificate reading
AI reads dates and policy details from uploaded certificates for your team to confirm.
Induction at sign in
Site safety video and quiz on a kiosk or phone, with results stored by version.
Kiosk and gate sign in
QR code or badge sign in, with access control systems where you have them.
Live on-site list
Who is on site, where and for whom, ready for a muster.
Permit and incident links
Contractor workers linked to permits, observations and incidents.
Failure points
Where does contractor safety break down?
Gaps we see in paper and spreadsheet systems, and what the software changes.
Challenge
An insurance certificate expired months ago and nobody noticed.
Agnotic approach
Expiry dates are tracked and the company is blocked when a certificate lapses.
Challenge
Inductions are a signature on a sheet.
Agnotic approach
The induction ends with a quiz, and the result is stored with the version taken.
Challenge
The visitor book does not match who is on site.
Agnotic approach
Sign in and sign out at the gate keep the on-site list current.
Challenge
Subcontractors arrive that nobody approved.
Agnotic approach
Workers can only sign in under an approved company.
Challenge
Contractor incidents are filed apart from employee incidents.
Agnotic approach
Contractor workers are linked to incidents and permits in the same system.
Facts and sources
Which OSHA rules apply to contractors on site?
Host employer and contractor duties from OSHA's general industry and construction standards, each linked to the eCFR.
Under OSHA process safety management, 29 CFR 1910.119(h)(2)(i), an employer selecting a contractor for maintenance, repair, turnaround, major renovation or specialty work on or next to a covered process must obtain and evaluate information about the contract employer's safety performance and programs.
Source: 29 CFR 1910.119(h)(2)(i) (eCFR)29 CFR 1910.119(h)(2)(iv) requires the host employer to develop and implement safe work practices that control the entrance, presence and exit of contract employers and contract employees in covered process areas.
Source: 29 CFR 1910.119(h)(2)(iv) (eCFR)29 CFR 1910.119(h)(3)(iii) requires the contract employer to document that each contract employee received and understood the required training, in a record with the employee's identity, the date of training and the means used to verify that the employee understood it.
Source: 29 CFR 1910.119(h)(3)(iii) (eCFR)When a host employer arranges for a contractor to perform permit-required confined space entry, 29 CFR 1910.146(c)(8) requires it to inform the contractor that the workplace contains permit spaces and to explain the hazards it has identified and the precautions it has put in place.
Source: 29 CFR 1910.146(c)(8) (eCFR)In construction, 29 CFR 1926.16(a) states that in no case is the prime contractor relieved of overall responsibility for compliance with OSHA's construction standards for all work performed under the contract.
Source: 29 CFR 1926.16(a) (eCFR)
Standards
Rules and standards behind contractor safety
29 CFR 1910.119(h)29 CFR 1910.146(c)(8)29 CFR 1926.16ISO 45001WCAG 2.2
Related builds
Where does contractor safety connect?
Contractor checks feed permits, training and the wider EHS system.
EHS management software
Incidents, inspections and actions for employees and contractors in one system.
Permit-to-work app
Hot work, confined space and electrical permits issued to approved contractor workers.
Vendor management platform
Commercial onboarding, contracts and third-party risk for the same companies.
Safety training LMS
Longer safety courses beyond the site induction.
Who it is for
Sites that rely on contractors
Sites where contractors do hazardous work beside your own people.
Process and chemical plants
Turnarounds and maintenance in covered process areas.
Manufacturing plants
Maintenance, installation and cleaning contractors every week.
Construction general contractors
Subcontractor crews across several active sites.
Warehouses and facilities
Service contractors, visitors and deliveries at the same gate.
Scope
What decides the size of a contractor safety build?
We do not publish prices. These are the drivers we size on the scoping call.
Sites and gates
How many sites, gates and kiosks the first release covers.
Prequalification rules
Your questions, documents and approval steps.
Induction content
How many inductions, languages and quiz versions.
Access control
Whether turnstiles or badge systems are connected.
Permits and EHS
Links to your permit-to-work and incident systems.
Migration
Existing contractor lists and documents to bring across.
Engagement
How does a contractor safety project run?
We start with one site and its current induction.
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Scoping call
We review your approval rules, induction material and how contractors sign in today.
Scope2.
First release for one site
A fixed-scope first release: contractor portal, document expiry, induction with quiz and kiosk sign in for one site.
Build3.
More sites and integrations
More sites, access control, permits and EHS links, with support after launch.
ScaleFrequently Asked Questions
No. Contractors can use a web portal and sign in on a kiosk or by scanning a QR code with their phone's browser. An installed app is optional where your sites want one.
Yes. Workers can take the induction from a link before their first visit, and sign in at the gate then only confirms identity and today's job.
Your team approves them. The software can read dates and policy details from each certificate for review, tracks expiry and reminds the contractor before a certificate lapses.
Often, yes, through the interface your access control system offers. Where there is none, the kiosk sign in is the record and the gate is staffed.
We do not publish prices. Sites and gates, prequalification rules, induction content, access control, permit and EHS links and migration decide the size, and we agree a fixed first release on the scoping call.